One Place
Schedule all your meetings from Google, Outlook, Zoom, and more in a single place.
BEONTYME • PRODUCT 2021
Tyme - Meetings, made simple
OVERVIEW
What if you could see and join all your meetings from one place?
Tyme is a unified meeting app designed to bring scattered calendars and meeting links into one clear place. Instead of switching between Google Calendar, Outlook, Zoom, and other tools, users can view, manage, and join every meeting from a single experience.
The client approached us with a clear challenge: Unify the fragmented meeting workflow and create a product that feels faster, calmer, and effortless to use every day.
I led the end-to-end product design shaping the product direction, defining the information architecture, mapping core user journeys, and designing the experience from early concepts through final delivery.
USERS
Knowledge workers managing meetings across multiple tools
Target users were knowledge workers who regularly coordinate meetings across multiple tools such as Google Calendar, Outlook, Zoom, Microsoft Teams, and Google Meet.
This includes professionals working in hybrid and remote environments who frequently switch between platforms to schedule, join, and manage meetings across teams and external collaborators.
PROBLEM
After COVID, managing meetings across apps became standard, but it also burned a lot of mental energy.
After COVID, remote and hybrid work became the norm. People used multiple meeting tools like Google Meet, Zoom, Skype, and Outlook just to get through a normal week.
The problem with existing apps was that each one had its own interface and flow, which added extra cognitive load. Over time, this led to mental fatigue.
Our research confirmed this:
Knowledge workers toggled between apps roughly 1,200 times a day.
That led to 45% out of 100% feeling less productive
and 43% out of 100% feeling mentally exhausted.
SOLUTION
Tyme: no more scattered meetings
Tyme was conceived to address the everyday pain of managing meetings across tools and the cost of constantly switching just to keep up.
I proposed an “OOO” structure for the product: One Place, One Flow, One Overview.
One Flow
Set up meetings across any platform in the same simple flow.
One Overview
Get a clear view of your day and time in meetings
Why “OOO” worked:
This approach aligned with key UX principles to reduce cognitive load by keeping all meetings in one place, using the same setup flow across accounts, and showing only what users needed for the next meeting.
For the team
It made the vision easy to explain, guided design decisions, and kept everyone aligned.
For the users
It lowered the mental effort of using the app. They always knew where to go, what to do, and how to see what’s next.
CORE FLOWS
Onboarding
Quick onboarding screen with clear steps that highlight key features.
Login / Sign up
Get started with one-click login, or create an account in seconds.
Sync Accounts
Quickly sync your accounts during onboarding and start using the app right after you log in or sign up.
Creating an event
Easy steps to schedule an event in Tyme, Meet, or Outlook.
Calendar View
View all events at a glance or explore them one by one.
Chat threads
Keep event conversations in one place. Share updates and suggest new times instantly.
DESKTOP
Tyme on desktop
While Tyme was designed mobile-first, many users also managed meetings from their desks during work hours. We extended the experience to web so users could stay in sync, plan, review calendars, and manage multiple meetings more efficiently on a larger screen.
The core principles stayed the same: one place for all meetings, one familiar flow for scheduling, and a clear overview of the day ahead.
RESEARCH
Mapping current workflows and user frustrations
We went deep exploring how people manage schedules across multiple tools and how Zoom fatigue impacts their daily coordination and cognitive load, along with understanding user expectations for a unified solution.
The goal was to identify friction points in scheduling, event visibility, and daily coordination before defining the Tyme product direction.
KEY INSIGHTS
Research findings
To understand how users currently manage meetings across multiple tools, We surveyed 30 participants who regularly use platforms such as Google Calendar, Outlook, Zoom, and other scheduling apps.
Total surveyed users: 30
PROTOTYPING & TESTING
Testing and iterating with feedback!
Testing helped us understand if people could navigate the app easily, set up meetings quickly, and feel confident using one flow across multiple platforms. Each round of feedback helped refine the experience and remove friction.
FEEDBACK
Users needed clearer platform cues
Generic CTA labels made it unclear whether a meeting would open in Meet, Teams, or another platform.
Busy visuals slowed down scanning
Overlapping participant avatars added noise and made cards harder to scan quickly.
Contextual actions improved clarity
Labels like Show Directions and platform-based join states made next steps clearer than generic actions.
Cleaner visuals improved scan speed
Replacing noisy participant stacks with simple counts made upcoming meetings easier to read at a glance.
CONSIDERATIONS
Thoughtful details beyond the core experience
Beyond scheduling and meetings, I focused on the subtle moments users experience every day that helped Tyme feel calm, responsive, and alive.
Smart Notification Types
different notification types based on urgency and timing, such as upcoming meetings, last-minute cancellations, directions and quick join prompts.
Time-of-Day Atmosphere
To make Tyme feel more alive and aligned with the user’s routine, the background subtly changes with the time of day.
Dynamic Time Indicator
A subtle sun-to-moon transition reflecting the passage of time throughout the day as an ambient visual detail, adding a sense of warmth to the interface.
IMPACT
Post-launch user feedback
We conducted a post-launch survey with users who had participated in earlier research and adopted the product after release.
Total surveyed users: 30
REFLECTION
What I learned.
Clarity beats feature volume.
Users did not need more controls or complexity. They responded better to simpler flows, clearer priorities, and fewer decisions at the right moments.
Prioritisation creates momentum.
Over time, I became more confident in evaluating options quickly, making clearer trade-offs, and moving forward without overthinking early-stage decisions.